Customise your documents, manage your mail and email, collaborate with others and keep everything under one roof. Effortless document management and automation.
- Extensive style library facilities to create customised document templates for re-use
- Automatic merging of addressee details, letter headings, case information, etc
- Pre-defined sets of styles according to worktype
- Fully networkable integration with Microsoft Word and Outlook
- A ‘Virtual’ file with all documents/letters accessible as “Activities” within the file
- The ability to attach any type of file or document, including scanned images and paperwork
- The facility to Drag ‘n’ Drop incoming e-mails into appropriate files, raise e-mails from the file
- Reduced risk management through consistency of documentation content
- The ability to send SMS text messages to clients and store the messages within the case file.
- The ability to can use third-party tools such as document banks or forms packages.
All of this allows you to operate your business in a paper-light or completely paperless way.
All your documents are stored within the appropriate matter file providing you with the ability to search and find them with ease and to look at the version history of each.
Version history is not there just to give an historical overview. In situations where multiple fee earners or teams handle the same matters, LawWare makes your documents available. Available for both viewing and input by other fee earners and appropriate staff. Consequently, helping you get the job done in the most efficient and cost-effective manner.
Often overlooked by firms, especially where secretarial skills and typing are something of a mystery to fee-earning staff, many firms regard Document Management as little more than the method by which secretarial staff place copies of letters and documents in manila files.
However, LawWare’s Document and E-mail Management Module takes the production and administration of paperwork to an altogether different level. This module is part of LawWare’s Matter Management suite. It aims to bring generic file administration and file access firmly into the realm of IT in the 21st Century.
Fully integrated within the LawWare relational Database, the Document Management Module provides:-
Specifically designed to integrate with the complete set of modules provided in the LawWare Integrated Practice Management Suite, the Document Management Module provides an invaluable tool for secretarial and professional staff alike.
It allows the creation and management of the firm’s paperwork from routine letters to lengthy contractual documents. Using the main relational Database to generate standard and fill-in details the system then utilises the front-end of the commonly used Microsoft Word package, greatly reducing the need for staff to be retrained.
Traditional Document Management systems offer little more than a system of computer “folders”. Individual users then store their own documentation in them. LawWare provides the equivalent of an electronic file. Meaning, all documents and letters relating to an individual client are ‘filed’ directly against that client’s Case File. LawWare uniquely makes your documentation and correspondence available through the suite of modules on a real-time basis. Consequently, it ensures that this is readily available to all users.
Gone are the days of waiting for a secretary to find an existing letter or document for re-issue or alteration, or creating a detailed contract from scratch or from a similar file.
In are the days of a centralised common Library of Styles offering consistency of content, removal of tedious re-typing and data-entry and true cross-practice access to a sophisticated document production system. The savings in secretarial typing time alone should justify introducing this Module.
With LawWare, your firm can benefit from a high quality document production system utilising industry standard Microsoft Word word-processing software with on-screen access available to all authorised users. Imagine instead of searching for a copy document, being able to call up a copy on-screen at the touch of a button.
LawWare provides the facility for two or more secretaries to work on sections of a lengthy document simultaneously. Then they can merge their work into a single document, which is then available to everyone, is supported.
Access to correspondence within a file from another branch or remote/home PC and even creating a documentation out-of-hours – all this is achievable with the LawWare Document Management module forming part of the LawWare Integrated Practice Management Solution.
Nowadays, e-mail has become the standard method of communication between organisations involved in progressing legal transactions. Due to the combination of low-cost and high-speed of distribution, the advantages of e-mail combined with the advent of the electronic letterhead, make it easy to respond to a request, construct that response and to deliver it to the PC screen of the requester in one action.
The cost savings alone cannot be ignored. Therefore, it is essential that these efforts are recorded as efficiently as they are produced and saved away within the client’s case file, for all sorts of reasons.
The Microsoft Outlook integration within LawWare supports the simplest drag ‘n’ drop technique for dropping e-mails received (with all attachments) into case files.
LawWare supports the creation of outgoing e-mails from within the case file itself, making LawWare completely easy to use for all levels of staff within a law firm.
Our clients range from small start-up legal practices to multi-partner, multi-site firms.
Another great customer service experience from LawWare. My laptop had to be stripped back to factory settings as part of a repair - taking hours! In contrast, restoring LawWare took one phone call to the support team and I was up and running in 6 minutes. If only everything was so easy!
As the first commercial user of LawWare back in 1998, we have had no hesitation in remaining with the product through its development. We thoroughly recommend it to any firm looking for a practice management system.
The helpdesk is exceptionally good. Whatever the query there is always a human being there to help. No leaving messages or being advised to go to a website. The best computer service for solicitors I have ever used!
The linking of documents and casefiles saves so much time! I have experience of several accounts packages and I like that LawWare is simple to use and easy to learn. Support is quick and effective and staff are helpful and courteous.
I have worked with a number of Case Management providers over the years but have not come across anything with the attention to detail and thoroughness of LawWare. My colleagues and I have not been disappointed.
I can’t imagine trying to be a law firm in the 21st Century without 21st Century IT systems. Having a ‘single system’ that underpins all the work, whether we are in the office or out, is an integral part of what we are building.
The level of support is the main benefit using this system. The system itself once you have had training is simple and easy to use. We have a great relationship with LawWare and the ongoing support is second to none.
Significant preparation was required to configure and import the data from our old firm. We had to get all clients onto the new system and then learn how to use it. We just find it very easy to use, much easier than our old system.
Being a busy litigator with a growing firm it is incredibly useful to be able to view my files from any location with some form of internet connection. I am a fan, and want to keep working with LawWare to make a good product great.
The switch to the new LawCloud system, which is still on-going, has gone very well. We found the LawWare team without exception to be very helpful and knowledgeable. All queries are followed up and dealt with promptly.